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    Improving Productivity Solution That Works

    Posted by Randal DeHart on Tue, Apr 23, 2019

    Our winning strategy talks about Marketing as the foundation, Accounting as the center of your construction business, and Production where the rubber meets the road, or if you please, this is where all the planning and support structure pays off.

    Some contractors and construction company owners believe in maximizing production by driving everyone from the laborers to the Project Managers to work harder, longer, faster, hustle and run. And if they are giving less than 110% to the company they are not doing enough. You may have different opinions on this but one thing I've learned from experience is that construction meeting process increases productivity.

    Group of construction workers on a break at a building site

    Most meetings are designed to satisfy a legal requirement and end up being a boring waste of time for everyone and starts the day on a low tone.

    For example if your construction meeting last thirty minutes, with six people being paid $25.00 per hour you just spent $106.92 {Fully burdened labor cost $35.64 x 6 people x 0.5 hours}

    If Your Company Earns 10% Profit It Will Need $1,069.20 In Sales And Installation To Stay Even

    Actual Construction Worker Cost Per Hour

    We settled for a different approach. In all our construction companies we used a process to encourage innovation and Optimize Production at three specific times during the day: Morning, Noon, and Afternoon. 

    Morning Meeting - Provide light snacks, pastries, fruit, bottled water, juice, coffee and tea. Begin with the legal requirements and end with sheet of paper listing the goals for the day for EACH Person which the superintendent/foreman/lead person whatever title you use, keeps in their portfolio.

    Lunch MeetingProvide lunch for everyone and EACH Person gives a morning progress report and afternoon target which is updated on the sheet of paper, listing the goals for the day for EACH Person.

    Afternoon MeetingWork stops ten minutes before everyone is due to clock out and everyone gives an afternoon progress report and next day target which is updated on the sheet of paper, listing the goals for the day for EACH Person. 

    You should find production increasing steadily because everyone has a voice, Journeymen, Apprentices and Laborers which creates a positive atmosphere and as a bonus you should find substantial increases in innovation as an ongoing process without disrupting production.

    Why Provide Snacks And Meals? Three Reasons - PROFIT!! PROFIT!! PROFIT!!

    Your construction workers may or may not have a hearty breakfast before coming to work depending on a variety of factors outside your control and maybe theirs for that matter.

    Well-fed construction workers produce more work in less time, with fewer mistakes which saves you time and money on your labor, material, warranty work and other costs.

    After a few hours of intense construction work they could be a bit dehydrated and having burned a number of calories they could be getting important messages from their stomachs regarding food. This usually results in them slowing down a little bit....costing your company some profit dollars. What Does Ten Minutes Waste Cost Your Construction Company?

    Real Life Example From One Of Our Construction Companies

    The Names Have Been Changed

    Our Construction Worker Frank skipped breakfast before coming to work because he did not feel like cooking.

    When Frank Is Hungry he produces less work, in more time with more mistakes which costs us time and money on our labor, material, warranty work and other costs.

    After A Couple Hours of intense construction activity Frank was dehydrated a bit and having burned a number of calories he was getting some very important messages from his stomach regarding food which caused Frank to slow down a little bit....costing our company profit dollars.

    Lunch Time and Frank didn't pack a lunch because he wanted to "work through lunch" and leave early. If you were able to watch Frank real close around 02:00 PM you will see the metabolism dance right out of his body and now he is uncomfortable and getting a bit edgy, grouchy and a little bit nasty.

    02:00 PM Until Quitting Time Is when Frank messes something up, get careless, and in some cases suffers an injury which requires medical attention, ($$$, Labor and Industries investigation, $$$) or if you are lucky his afternoon production will be roughly 80% of his morning production.

    15 Minutes Before Quitting Time Frank begins picking up his tools and putting everything away in preparation to leave the job site.

    Let's Run The Numbers

    Without Snacks And Beverages:

    Fast Easy Accounting Grows Profits With Employee Snacks Part One

    With Snacks And Beverages:

    Fast Easy Accounting Grows Profits With Employee Snacks Part 2

    This Example Shows profits that could be slipping through your fingers and you didn't even know it.  

    "Profits Are Made In The Office, Not In The Field" - Randalism

    (What you don't know can destroy profitability because it is hidden. If you don't know how to analyze your QuickBooks reports get someone that does, perhaps Fast Easy Accounting)

    If you ever wonder how I discovered these ways to optimize profits in a construction company all I did was invest several decades learning, studying and analyzing the principles that all successful companies have in common.

     


     About The Author:

    Randal DeHart, PMP, QPA The Construction AccountantRandal DeHart, PMP, QPA is the co-founder of Business Consulting And Accounting in Lynnwood, Washington. He is the leading expert in outsourced construction bookkeeping and accounting services for small construction companies across the USA. He is experienced as a Contractor, Project Management Professional, Construction Accountant, Intuit ProAdvisor, QuickBooks For Contractors Expert and Xero Accounting Specialist. This combination of experience and skill sets provides a unique perspective which allows him to see the world through the eyes of a contractor, Project Manager, Accountant, and construction accountant. This quadruple understanding is what sets him apart from other Intuit ProAdvisors and Xero accountants to the benefit of all of the construction contractors he serves across the USA. Visit http://www.fasteasyaccounting.com/randal-dehart/ to learn more.

    Our Co-Founder Randal DeHart - Is a Certified PMP (Project Management Professional) with several years of construction project management experience. His expertise is construction accounting systems engineering and process development. His exhaustive study of several leading experts including the work of Dr. W. Edward Deming, Michael Gerber, Walter A. Shewhart, James Lewis and dozens of others was the foundation upon which our Construction Bookkeeping System is based and continues to evolve and improve. Check out our Contractor Success Map Podcast on iTunes. 

    The Information Shown Below Is From Fast Easy Accounting

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    Simply scan the QR code or search for ‘MyAccountants’ in the App Store and enter the Access code: FEAHEROS to utilize the powerful App features and capabilities, and benefit from having our Construction Accounting App at your fingertips, 24/7."

    PS: Even if you are not a Construction Contractor you will find a plenty of benefits in the app so we invite you to download it too! It's Free so why not?


    When You Become A Client - Then we can tap into our resources of knowledge and strategy banks. We use the reports hidden in your QuickBooks in order to diagnose and understand your construction business and develop plans and help you implement a path to success for you and you alone because every contractor has unique Strengths, Weaknesses, Opportunities and Threats (S.W.O.T. Analysis) that when understood can lead to a Strategic Roadmap which cannot help but make a lot of money.

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    For Construction Company Owners who do not need the full power of a QuickBooks for contractors and want 24/7 online access we offer Xero Accounting Online, and we have a custom setup for construction companies. Click Here For More.

    This Is One More Example of how Fast Easy Accounting is helping construction company owners all across the USA including Alaska and Hawaii put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that, and a lot more valuable to people like you so stop missing out! Call Sharie 206-361-3950 or sharie.com and schedule your no charge one-hour consultation. 

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    Profitable Contractors and Construction Company owners have known about the value of outsourced bookkeeping services and contractor coaching services like ours for a long time, and now you know about it too!

    Thank You For Reading This Far, And I Hope You Understand we really do care about you and all contractors regardless of whether or not you ever hire our services.

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    We Scan Your Receipts, And Invoices link the appropriate transactions to QuickBooks or Xero Accounting Online depending on the construction accounting service you are using and provide ongoing Cloud Based Contractors Bookkeeping Services by accountants who understand construction.

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    PS: For The Do-It-Yourself Construction Bookkeeper Our Store Has Chock-Full Of QuickBooks Setup Templates, QuickBooks Chart of Accounts And More.

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    Most Contractors Setup QuickBooks Desktop Version In One Of Three Ways:

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    And QuickBooks Does Not Work The Way They Want It Too!

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    Topics: Contractor Sucess, Contractor Tips, Contractor Operating Tips, Construction Productivity

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