Fire Fighter Construction Mis-Management

Morning Routine

  • Get out of bed early

  • Skip breakfast / eat something light / fast food drive through

  • Check voice mail and return some calls

  • Get a few calls while driving / try to take notes

  • Sort through the paperwork on the dash of your truck or van looking for something

  • Arrive at the jobsite / shop / office later than you intended

  • Deal with a few "emergencies" that should have been taken care of already

  • Employees arrive a few minutes late / in a bad mood / drinking coffee / grumbling / on company time

  • Phone rings and it is a customer wondering why their job is not finished

  • You get the crew loaded and discover there are some broken / lost / missing / tools and equipment

  • The crew arrives on the job site and sets up the tools and equipment and tries to remember what to do

  • You find THE NOTE your customer left asking for a tiny change that you could do real easy in no time

  • Which you discover is a big change and if you do it without paperwork you can expect to not be paid

  • Your cell phone rings; the bank says you are overdrawn and you need to fix it ASAP!

  • After morning coffee break an employee says "I just remembered I have an appointment" and leaves

  • You were short staffed this morning and now it is critical

Afternoon Routine

  • Skip lunch or grab something at the fast food drive through

  • Check voice mail and return some calls and get some more calls and promise a bunch of stuff

  • Get a few calls while driving / try to take notes with employees talking in your other ear

  • Sort through the paperwork on the dash of your truck or van looking for something, again

  • Deal with a few new "emergencies" at the jobsite that should have been taken care of this morning

  • Stop by the office to find out what the bookkeeper is complaining about; this time

  • Employees who didn't take lunch begin to slow down and get in a worse mood / drink more coffee / grumble

  • Phone rings a customer is asking where their FREE QUOTE is so they can shop it to other bidders

  • You run to the supply house to get more material, tools or equipment

  • When you return you discover your customer visited the site and has concerns

  • Employee hands you ANOTHER NOTE regarding a new issue which causes more delays

  • Employee says "Some tool / equipment just broke! and I can't finish _____Today"

  • You were already running behind schedule and now you are stressing out big time

Evening Routine 

  • Get the employees out of the office / shop / jobsite sit down and breathe

  • Pour yourself a drink, coffee, water something to drink and relax a few minutes

  • Check voice mail and return some calls and get a few more calls while trying to relax a few minutes

  • The phone rings and it is a new prospect asking for a FREE QUOTE they can use to shop other bidders

  • Sort through the paperwork among the piles on the dash of your truck or van looking for something

  • Grab a quick snack and start working on new bids for new prospects

  • Finish the bids and start working on the latest Quarterly Tax Returns


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We Scan Your Receipts And Invoices link them to QuickBooks transactions where it is appropriate and give you back a CPA-ready packet for your tax return and we provide ongoing Cloud Based Contractors Bookkeeping Services by accountants who understand construction.

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About The Author:

Randal DeHart, PMP, QPA The Construction Accountant Randal DeHart, PMP, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. He is the leading expert in outsourced construction bookkeeping and accounting services for small construction companies across the USA. He is experienced as a Contractor, Project Management Professional, Construction Accountant, Intuit ProAdvisor and QuickBooks For Contractors Expert. This combination of experience and skill sets provides a unique perspective which allows him to see the world through the eyes of a contractor, Project Manager, Accountant and construction accountant. This quadruple understanding is what sets him apart from other Intuit ProAdvisors and accountants to the benefit of all of the construction contractors he serves across the USA. Visit to learn more.

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Our Co-Founder:

Sharie DeHart, QPA, is the President of  Business Consulting And Accounting (Fast Easy Accounting) in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations. She offers insights on managing the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or