How To Combine The 80/20 Rule With Business Process Management For Your Construction Company

The 80-20 Rule Combined With Business Process Management

Can Improve Your Life In Ways You Never Dreamed Possible!

Fast Easy Accounting  The 80 20 Rule For Construction

  • 20% Of The Construction Companies - Share the Top 80% of the profits which the owners and shareholders use to support lavish lifestyles because they know what to do when to do it and how to do it!

  • 80% Of The Construction Companies - Share the Bottom 20% of the profits which the owners and shareholders use to support just above or just below average lifestyles because they don't know what to do, when to do it or how to do it!

The Secret Is Thinking Patterns And Habits

  1. Success is a few simple disciplines practiced everyday

  2. Failure is a few errors in judgment repeated everyday

Two Sample Remodel Contractors - Each operating in the same geographical area with similar size crews doing roughly the same type of work for homeowners with similar demographic and psychographic profiles.

Fast Easy Accounting Profit & Loss For Two Contractors

Contractor #1 Has A Business Plan - And focuses on activities that have the highest likely hood of generating a quick result. The 80 20 rule for business. They work closely with their business coach to continually update, develop and implement their custom strategy. They needed a business coach who gets his hands dirty, not only an idea man but an implementation man! Someone who understands and can teach them how to use the Five Key Performance Indicators.

There Is Duality In QuickBooks Reports - What You See And What You Don't See

What Do You See - When you look at the two Profit & Loss reports above?

Most People See Only Two Things:

  1. Income is close to the same for each contractor

  2. Net profit is over twice as high for contractor #1 as it is for contractor #2

What You Don't See - Are the dozens of things contractor #1 has done to lower the Direct Construction Costs and outsource the bookkeeping services which have resulted in more efficient operations.

What Else You Don't See Is Contractor #1 Has:

  1. Time to think

  2. Fewer phone calls, emails and interruptions during the day

  3. Time to plan more vacations and holidays with friends and family

  4. Time to become more active in Master Builders Association and chamber of Commerce.

  5. More freedom and more time to spend on people and things other than running a construction business.

How Does Contractor #1 Do It?

Business Process Development - Discovers unseen patterns hidden in the accounting history (Reports) to map out expected future outcomes if nothing changes.

They Invested Time And Money - To determine their operating cost per hour for office staff and field workers. Learn more at: What Ten Minutes Costs Your Company. You can do it yourself or we can help.

They Developed Baselines - For their business by generating Profit & Loss and Balance Sheet reports going back several years. The initial baselines became the foundation on which to build cash flow and profits.

Now They Have A Process - For testing new methods of generating cash flow and profits and when the results were are favorable they keep them otherwise they simply discard them. As cash flow and profits grow a new baseline is established.

Growing By The Inch Is A Cinch - Growing By The Yard Is Hard! - "...simple disciplines practiced everyday" is all it takes to turn your construction company into a money tree that can solve your cash flow issues now!

Three Fast Easy Ways To Increase Cash Flow And Profits!

#1 Increase Office Worker Production

  • Bookkeeper has one 19" RGB monitor on the desk

  • They find it is hard to see numbers which causes eye strain

  • Bookkeeper is wasting 30 minutes a day due to poor equipment

Estimated Fully Burdened Costs To Hire A Bookkeeper In Your Office

Cost For 30 Minutes A Day Bookkeeper Time Wasted

The Solution

Invest In Dual 27" DVI monitors for your bookkeeper's computer at a rough cost of $600.00

  • Bookkeeper has two 27" DVI monitors on the desk

  • Numbers has reduced eye strain

  • Bookkeeper is not wasting time



Fast Easy Accounting Bookkeeping Services Dual Monitors Calculations

As You Can See - in this example an investment of $600.00 could generate new cash flows and net profits of $222 in the first year and $827.79 each year after that for the life of the equipment.

Increase Sales Or Reduce Costs - The two main drivers of profit. Best practices from successful construction companies are to do both. The key is a thorough analysis on a case-by-case basis for each opportunity.

The Example Shown Above - Should take about fifteen minutes if your QuickBooks is properly setup and maintained so that it generates accurate useful reports.

#2 Replace The In House Bookkeeper With Outsourced Bookkeeping

For Example - If you hire someone with bad habits who is a Cheap Bookkeeper part time at $15.00 an hour for 10 hours a week thinking you will save money you may not understand the true cost of having them on your payroll, including overhead. That amount is closer to $25.29 per hour. See the chart below:

Actual cost for bookkeeper paid $15 per hour for 10 hours a week


Cost of unproductive 10 minutes of bookkeeper’s time

Every Ten Minutes Your Bookkeeper Is Costing You $4.21

Every Ten Minutes A Day Of Unproductive Office Labor:

Bookkeeper Time Wasters

Could Cost Your Company $273.93 Every Year

At 10% Profit You Need $2,739.30 More Sales To Maintain Profit Margin

In Some Cases - We can do more work for less money by providing you with real construction bookkeeping and accounting + payroll processing + monthly and quarterly tax reports + year end W-2, W-3 + profit and growth management consulting + financial and job costing reports + paperless data storage and more at a lower overall cost and as an added bonus show you how to make more money than you are now!

#3 Increase Field Production With Proper Tools

Cheap Tools And Equipment - Cost a lot of money that you cannot see; out-of-sight means out-of-mind. Invest in the best tools and equipment you can afford because in the short run you will save money. Construction workers who take pride in their work produce better results faster with fewer repairs if they have quality tools and equipment.

Make More Money Faster - With productivity gains. See the chart below:

Actual Construction Worker Cost Per Hour

  Cost of unproductive 10 minutes of construction worker’s time

Every Ten Minutes Your Construction Worker Costs You $5.94

Every Ten Minutes A Day Of Unproductive Construction Worker Labor:

Construction Worker Time Wasters

For Employee #01 Could Cost The Company $1,544.42 Each Year

At 10% Profit You Need $15,544.20 More Sales To Maintain Profit Margin


Increased Profits From Minor Improvements

For Example - Your best construction worker asks for a tool:

  • It costs $1,200.00

  • It will save ten minutes a day in labor

  • It will last 3 years

  • The standard response is the company can't afford it!

Highly Profitable - Construction company owner's will ask their construction accountant to calculate the projected the Return on Investment (ROI) is and then consult their Strategic Business Plan to make an informed decision.

In This Example - It may make sense to finance the purchase even if it means using a credit card at 12% interest because the net return is $3,289.36 which is 245% ROI. See below:

Example For Investing $1200.00 ROI 245%

#4 Increase Everybody's Production With Snacks And Beverages

Providing Light Snacks And Beverages - For your employees should increase cash-flow and profits dramatically. It certainly has that effect on all our construction and bookkeeping services.

Profit, Profit, Profit - I like profit! I like it even better when your company makes a lot of profit.

When You Come - To my office and start complaining about how much you are paying more in income tax since working with us than you used to earn in a year that makes me very happy!

Because That Means - You are no longer struggling to make ends meet; rather, you are building a financial estate that will provide passive income to support you when you retire.

Growing Profits By The Inch - Is a cinch works great because we did it for years in our construction businesses and we do it now in our accounting office.

Here Is What Happens - Your construction worker, Frank Rockman, may or may not have a hearty breakfast before coming to work depending on a variety of factors outside your control and maybe his for that matter.

If Frank Is Not Hungry - He will produce more work, in less time with fewer mistakes which saves you time and money on your labor, material, warranty work and other costs.

After A Couple Hours - Intense construction work Frank could become a little dehydrated and having burned a number of calories he could be getting important messages from his stomach regarding FOOD NOW! This could cause Frank to slow down a little bit....costing your company some profit dollars.

Lunch Time - Frank didn't pack a lunch, wants to "work through lunch" and leave early. If you watch Frank real close around 02:00 PM you will see the metabolism dance right out of his body and now he is uncomfortable and getting a bit edgy, grouchy and a slightly nasty.

02:00 PM Until Quitting Time - Is when Frank will screw something up, get careless, get hurt and require medical attention, (Ca-ching $$$, Labor and Industries investigation, ca-ching $$$) or if you are lucky his afternoon production will be roughly 80% of his morning production. 

Let's Run The Numbers

Without Snacks And Beverages:

Fast Easy Accounting Grows Profits With Employee Snacks Part One


 With Snacks And Beverages:

Fast Easy Accounting Grows Profits With Employee Snacks Part 2

This Estimate Shows - The profits that could be slipping through your fingers and you didn't even know it.  "Profits Are Made In The Office, Not In The Field" - Randal DeHart

What You Don't Know - Can destroy profitability because it is hidden. If you don't know how to analyze your QuickBooks reports get someone that does, perhaps Fast Easy Accounting.

Two Contractors Doing Similar Work - For similar customers with the similar direct and indirect construction costs will have massively different KPI Reports including the Profit and Loss Statements. Size matters when it comes to piles of money and bigger profits!

Understanding The Hidden Meaning - Behind your numbers is where the key to profit and growth is located. If you have read anything about us you know we love, respect and admire contractors and will do anything within reason to help you increase cash flow and profits!

These Are Just A Sample - Of the tools we use to help contractors measure, manage and grow their construction businesses. Let us do the same for you!

We Remove Contractor's Unique Paperwork Frustrations

Need A Mentor? - Someone who has been where you want to go and can guide you. We would like to be that person for you. Fill out the form on the right or call Sharie 206-361-3950 or email and schedule your no charge one-hour consultation

For Construction Company Owners who do not need the full power of QuickBooks for contractors and want 24/7 online access we offer Xero Accounting Online and we have custom setup for construction companies. Click Here For More.

This Is One More Example of how Fast Easy Accounting is helping construction company owners all across the USA including Alaska and Hawaii put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to people like you so stop missing out! Call Sharie 206-361-3950 or and schedule your no charge one-hour consultation.

accounting  consultation

Profitable Contractors and Construction Company owners have known about the value of outsourced bookkeeping services and contractor coaching services like ours for a long time and now you know about it too! 

We Scan Your Receipts And Invoices link the appropriate transactions to QuickBooks or Xero Accounting Online depending on the construction accounting service you are using and provide ongoing Cloud Based Contractors Bookkeeping Services by accountants who understand construction.

Our Contractor Bookkeeping Services System Is A System

Contractors Bookkeeping Services

Thinking About Outsourcing Your Contractors Bookkeeping Services?

Click On The Button Below To Download A Free Guide

Contractor Bookkeeper Hiring Guide


Business Process Management (BPM) For Contractors

Fill Out The Form And Get The Help You Need!

Need Help Now?

Call Sharie 206-361-3950

Fast Easy Accounting Strategic Bookkeeping Services For Construction Companies

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About The Author:

Randal DeHart, PMP, QPA The Construction Accountant Randal DeHart, PMP, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. He is the leading expert in outsourced construction bookkeeping and accounting services for small construction companies across the USA. He is experienced as a Contractor, Project Management Professional, Construction Accountant, Intuit ProAdvisor, QuickBooks For Contractors Expert and Xero Accounting Specialist and Bill.Com Certified Guru. This combination of experience and skill sets provides a unique perspective which allows him to see the world through the eyes of a contractor, Project Manager, Accountant and construction accountant. This quadruple understanding is what sets him apart from other Intuit ProAdvisors and Xero accountants to the benefit of all of the construction contractors he serves across the USA. Visit to learn more.

Our Co-Founder Randal DeHart - Is a Certified PMP (Project Management Professional) with several years of construction project management experience. His expertise is construction accounting systems engineering and process development. His exhaustive study of several leading experts including the work of Dr. W. Edward Deming, Michael Gerber, Walter A. Shewhart, James Lewis and dozens of others was the foundation upon which our Construction Bookkeeping System is based and continues to evolve and improve. Check out our Contractor Success Map Podcast on iTunes and Follow Randal on Google+Follow Randal on Google+

Our Co-Founder:

Sharie DeHart, QPA, is the President of  Business Consulting And Accounting (Fast Easy Accounting) in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations. She offers insights on managing the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or