The Right Construction Scheduling Tool Makes All The Difference

As a construction accountant with a Project Management Professional Certification (PMP) I love software; however there are times when a pencil and paper is better, quicker and more efficient than a piece of software and managing a small construction project is one of them.

A lot of small construction projects can be orchestrated with a 4' X 6' white dry erase board.

Fast Easy Accounting 206 361 3950 Business Plans For Construction Using White Boards

Steps To Follow:

  1. A 4' X 6' white board 4' X 6' seems to work best and I have tried them all

  2. Use black electrical tape to divide the board as shown in the picture

  3. Write "Morning Tasks" on the top left and "Afternoon Tasks" and on the top right

  4. Make a row for each work area as shown

  5. Use sticky notes and write one task on each note

  6. Put the sticky notes in the appropriate sections

  7. Use dry erase markers to draw lines between tasks and make notes

  8. Have a quick ten minute meeting in the morning before work starts and assign tasks

  9. At lunch review what happened during the morning and plan for the afternoon

  10. Have a quick ten minute meeting at the end of the day and update the whiteboard

Rules To Follow

  1. Urgent issues go directly to the contractor or project manager

  2. Non-urgent issues, material, tools, equipment and other issues get posted on the whiteboard

  3. Before anyone leaves the project they check the whiteboard for anything that can be picked up and brought back when they return

  4. Remove chaos by making certain everyone knows what is expected of them and make sure they have the tools, equipment and material when it is needed

This system works as we have used it many times on a variety of projects. It even works together with Microsoft Project on larger remodeling construction projects. To read about a real life example please click here.



This Is Only The Tip - Of the Iceberg. Everything we publish in our blog posts, articles in other websites, and anything you can find on the web is nothing compared to what is available to you as our client. We show only the basic tools to open your mind to the possibilities that are available to you. The best finish carpentry tools in the hands of a golf professional without proper carpentry training will not produce anything near to what a skilled finish carpenter can. The same can be said about the best construction business consulting and accounting tools in the hands of a skilled finish carpenter. And I say that with respect and admiration for everyone in construction.

When You Become A Client - Then we can tap into our resources of knowledge and strategy banks. We use the reports hidden in you QuickBooks in order to diagnose and understand your construction business and develop plans and help you implement a path to success for you and you alone because every contractor has unique Strengths, Weaknesses, Opportunities and Threats (S.W.O.T. Analysis) that when understood can lead to a Strategic Roadmap which cannot help but make a lot of money.


If You Are A Contractor You Deserve To

Be Wealthy Because You Bring Value

To Other People's Lives!

This Is One More Example of how Fast Easy Accounting is helping construction company owners just like you put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to people like you and me so stop missing out! Call Sharie 206-361-3950 or and schedule your no charge one-hour consultation.

No Charge One Hour Consultation

Profitable Contractors and Construction Company owners have known about the value of outsourced bookkeeping services and contractor coaching services like ours for a long time and now you know about it too! 

We Scan Your Receipts And Invoices link the appropriate transactions to QuickBooks or Xero Accounting Online depending on the construction accounting service you are using and provide ongoing Cloud Based Contractors Bookkeeping Services by accountants who understand construction.

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About The Author:

Randal DeHart, PMP, QPA The Construction Accountant Randal DeHart, PMP, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. He is the leading expert in outsourced construction bookkeeping and accounting services for small construction companies across the USA. He is experienced as a Contractor, Project Management Professional, Construction Accountant, Intuit ProAdvisor, QuickBooks For Contractors Expert and Xero Accounting Specialist and Bill.Com Certified Guru. This combination of experience and skill sets provides a unique perspective which allows him to see the world through the eyes of a contractor, Project Manager, Accountant and construction accountant. This quadruple understanding is what sets him apart from other Intuit ProAdvisors and Xero accountants to the benefit of all of the construction contractors he serves across the USA. Visit to learn more.

Our Co-Founder Randal DeHart - Is a Certified PMP (Project Management Professional) with several years of construction project management experience. His expertise is construction accounting systems engineering and process development. His exhaustive study of several leading experts including the work of Dr. W. Edward Deming, Michael Gerber, Walter A. Shewhart, James Lewis and dozens of others was the foundation upon which our Construction Bookkeeping System is based and continues to evolve and improve. Follow Randal on Google+