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Are You A Contractor Who Babysits Your Bookkeeping Department?

Posted by Randal DeHart on Fri, Apr 17, 2015

Does Your Construction Company Bookkeeper Make

You Feel Like You Have An Adult Day Care Center?

Is efficient bookkeeping difficult to achieve? Is your construction company underutilizing software? Do you have lack of confidence in your QuickBooks financial and Job Costing Reports? 

Are you babysitting your bookkeeper who is supposed to be saving you time and money, not causing you to multitask instead of focusing on things that make you money?

Are you a $100 an hour producer being slowed down by a $15 hour bookkeeper who has to be told what to do over, and over and over?

When construction is booming it is hard to find a good bookkeeper who knows what to do and will do it and next to impossible to find someone is skilled in construction accounting because it is 10X harder than regular bookkeeping.

Anyone can be a bookkeeper if QuickBooks setup is done correctly for construction. 95% of regular bookkeeping is simple; only 5% is complex and can cause your bookkeeper to panic.

You could hire a Certified Public Accountant (C.P.A.) to be your in house contractor bookkeeping services provider however that could create more problems than it solves. Some C.P.A. firms make a lot of money turning in contractors to the IRS at this website Tax Whistleblowers.

Skilled QuickBooks Setup Is Part One Of What Can

Make The Difference Between Success And Failure

If QuickBooks Setup Was Done By:

  • A regular bookkeeper without any formal training in accounting instead of a Professional Construction Bookkeeper most likely they are not familiar with the nuances of construction accounting like W.I.P., Retention, Job Costing and hundreds more construction accounting concepts. 
  • Even worse is when QuickBooks setup was done by someone using templates built into QuickBooks. Those templates are designed to sell QuickBooks not operate and grow your construction company
  • The worst of all is when a regular bookkeeper performed the QuickBooks setup the way they were taught in school because most colleges and universities teach what 85% of all industries and companies need; regular accounting vs construction accounting. 

Under any of these scenarios your construction company is doomed to die a slow and painful death because you will never have the Job Costing Reports that can show you exactly where the Top 20% of your clients are that generate 80% of your profit and in most cases they are not the ones you think they are!

This means you will keep rolling the dice until you eventually lose everything; either on one big job or from a series of small jobs that drain your cash and profits until your contracting company is dead!


I know those are harsh words and I know that a few readers may be lost; however, I do not apologize for them because if I can help one contractor stay in business, regardless of whether or not they ever hire our services, it will have been worth it. 


Contractors Bookkeeping Services












Skilled Contractor Bookkeeping Service Is Part Two Of What Can

Make The Difference Between Success And Failure

Bookkeeping has many levels and just doing regular bookkeeping is near the bottom of the skillsets required to serve your construction company. It is not the regular bookkeeper's fault. We have worked with thousands of bookkeepers and hundreds of C.P.A.'s and they all believed bookkeeping is the same for every industry; but it is not. 

In the late 1800's contractors did everything and there were very few specialists. Today every contractor who survives and thrives has to specialize in a niche. It is the same in all professions and trades; there are very few general practitioners.
Most General Contractors hire specialists called sub-contractors or trade contractors who specialize in concrete, framing, roofing, plumbing, electrical, HVAC and other trade contractors. The idea that a regular bookkeeper can provide contractors bookkeeping services is outdated thinking from a simpler place and time.

How Contractors Bookkeeping Services Works Today

Fast Easy Accounting 206 361 3950 Contractors Bookkeeping Services Process Diagram

We may have an answer that could help you:

If you insist on having an in house bookkeeper or even if you are doing the bookkeeping for your handyman, contractor or construction company please consider investing some serious time and money acquiring the tools and equipment to do the job right. I have outlined the first two steps to helping you achieve that goal.

Here are two of the steps in our extensive bookkeeping services system that we use in our contractors bookkeeping services office here in Lynnwood Washington where we serve the outsourced bookkeeping services needs of many contractors and construction company's just like yours for contractors all across the USA including Alaska and Hawaii with QuickBooks Desktop Version on a cloud server.

The Screenshots Below Were Taken In Our Lynnwood Washington Office
 QuickBooks For Contractors Is Running Smoothly On Cloud Based High-Speed Servers 1,000+ Miles Away!
Access Windows QuickBooks Desktop Version From PC or Mac

QuickBooks Desktop Version Online At FastEasyAccounting.com


Step #01 Dr. W. Edward Deming

Read and get a feel for Dr. W. Edward Deming's 14 Points. He was focused mostly on manufacturing however, we have successfully implemented several of his ideas into our own construction companies in the past and we teach proactive contractors like you how to implement some of them in your contracting company today. 

The 14 points seem at first sight to be a rag-bag of radical ideas, but the key to understanding a number of them lies in Deming's thoughts about variation. Variation was seen by Deming as the disease that threatened US manufacturing. The more variation - in the length of parts supposed to be uniform, in delivery times, in prices, in work practices - the more waste, he reasoned. 

From this premise, he set out his 14 points for management, which is paraphrased here:

01. Create constancy of purpose towards improvement Replace short-term reaction with long-term planning.

02. Adopt the new philosophy The implication is that management should actually adopt his philosophy, rather than merely expect the workforce to do so.

03. Cease dependence on inspection If variation is reduced, there is no need to inspect manufactured items for defects, because there won't be any.

04. Move towards a single supplier for any one item Multiple suppliers mean variation between feed stocks.

05. Improve constantly and forever Constantly strive to reduce variation.

06. Institute training on the job If people are inadequately trained, they will not all work the same way, and this will introduce variation.

07. Institute leadership Deming makes a distinction between leadership and mere supervision. The latter is quota- and target-based.

08. Drive out fear Deming sees management by fear as counter- productive in the long term, because it prevents workers from acting in the organization’s best interests.

09. Break down barriers between departments Another idea central to TQM is the concept of the 'internal client', that each department serves not the management, but the other departments that use its outputs.

10. Eliminate slogans Another central TQM idea is that it's not people who make most mistakes - it's the process they are working within. Harassing the workforce without improving the processes they use is counter-productive.  

11. Eliminate management by objectives Deming saw production targets as encouraging the delivery of poor-quality goods.

12. Remove barriers to pride of workmanship Many of the other problems outlined reduce worker satisfaction.

13. Institute education and self-improvement 

14. The transformation is everyone's job

Step #02 Professional Construction Bookkeepers 

What Is A Professional Construction Bookkeeper?

  • Someone who has invested the minimum of 10,000 hours that it takes to master the profession

  • They continue practicing, learning and growing their knowledge and skills

  • They arrive on time and leave on time

  • They greet your customers and clients with a smile

  • They understand their job description is serve your customers

  • They cares about you as a person

  • They care about your company

  • They care about your staff

  • They care about your suppliers

  • They are cheerful, thinking, responsible adult

  • They focus on their job while at work

  • They leaves home issues at home and work issues at work

  • They continually learns new skill sets because they take pride in their work

  • They embraces processes and procedures that allow everyone to succeed

  • They produce reliable financial and job costing reports that you can use

  • They take a lunch break away from the office to recharge their minds and bodies

  • They take reasonable breaks during the day to clear their mind

  • They are first and foremost team players working to maintain the integrity of your QuickBooks

What Is Required To Find And Keep A Professional Bookkeeper?

  • A living wage with benefits

  • Air Conditioning in the summer and heat in the winter

  • Company paid training to continually update their skill sets

  • Do not expect them to ANSWER THE PHONE!

  • Good lighting in their office and the building in general

  • Kitchenette with free beverages, snacks, frozen foods and a microwave

  • Library of online knowledge base available only to qualified Bookkeepers

  • Lots of room to spread out paper and assorted files

  • Private office with a door so they can work in quiet and think

Fast Easy Accounting Staff Office

  • Provide them with 24-7 technical English speaking U.S. based phone support

  • The latest in computer hardware and software with lots of power

  • Two large flat screen dual monitors with DVI inputs and high resolution

  • Understand and implement as much as possible the following:

We Remove Contractor's Unique Paperwork Frustrations

For Construction Company Owners who do not need the full power of QuickBooks for contractors and want 24/7 online access we offer Xero Accounting Online and we have custom setup for construction companies. Click Here For More.

This Is One More Example of how Fast Easy Accounting is helping construction company owners all across the USA including Alaska and Hawaii put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to people like you so stop missing out! Call Sharie 206-361-3950 or sharie@fasteasyaccounting.com and schedule your no charge one-hour consultation. 

accounting  consultation

Profitable Contractors and Construction Company owners have known about the value of outsourced bookkeeping services and contractor coaching services like ours for a long time and now you know about it too! 

We Scan Your Receipts And Invoices link the appropriate transactions to QuickBooks or Xero Accounting Online depending on the construction accounting service you are using and provide ongoing Cloud Based Contractors Bookkeeping Services by accountants who understand construction.

Our Contractor Bookkeeping Services System Is A System

Contractors Bookkeeping Services

Thinking About Outsourcing Your Contractors Bookkeeping Services To Save Time And Money?

Click On The Button Below To Download A Free Guide 

Contractors Bookkeeping Services Guide >

Business Process Management (BPM) For Contractors

Need Help Now?

Call Sharie 206-361-3950


Fast Easy Accounting Strategic Bookkeeping Services For Construction Companies

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QuickBooks Outsourced Construction Bookkeeping Services

We Are Xero Accounting Experts Specializing In Construction Bookkeeping Services



About The Author:

Randal DeHart, PMP, QPA The Construction AccountantRandal DeHart, PMP, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. He is the leading expert in outsourced construction bookkeeping and accounting services for small construction companies across the USA. He is experienced as a Contractor, Project Management Professional, Construction Accountant, Intuit ProAdvisor, QuickBooks For Contractors Expert and Xero Accounting Specialist. This combination of experience and skill sets provides a unique perspective which allows him to see the world through the eyes of a contractor, Project Manager, Accountant and construction accountant. This quadruple understanding is what sets him apart from other Intuit ProAdvisors and Xero accountants to the benefit of all of the construction contractors he serves across the USA. Visit http://www.fasteasyaccounting.com/randal-dehart/ to learn more.

Our Co-Founder Randal DeHart - Is a Certified PMP (Project Management Professional) with several years of construction project management experience. His expertise is construction accounting systems engineering and process development. His exhaustive study of several leading experts including the work of Dr. W. Edward Deming, Michael Gerber, Walter A. Shewhart, James Lewis and dozens of others was the foundation upon which our Construction Bookkeeping System is based and continues to evolve and improve. Check out our Contractor Success Map Podcast on iTunes and Follow Randal on Google+

Topics: Contractors Bookkeeping, Contractors Bookkeeping Services, Outsourced bookkeeping, QuickBooks Setup

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