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Challenges of Getting Good Reports From Your Construction Accounting

Posted by Sharie DeHart on Fri, May 27, 2016

In the world where most people think everything should be Free, Perfect, Now getting good financials from your Construction Accounting System still takes the old fashioned method of hard work and skill.


Most Contractors would never expect or allow their staff out in the field do sloppy; tacky workmanship except where the office is concerned. Most contractors who do beautiful work on the job tend to be a Little messy in their paperwork.
There is only so many hours in the day and not enough hours to do everything.

Highly successful contractors know they need good reports to know where the their company is going, knowledge on what type of jobs to bid and accept.  If and when to hire additional employees.

Smart contractors know when to hire someone who has the skill sets that they or their office staff does not have. Make no mistake, managing the paperwork in your construction company requires more than just simple QuickBooks skills. You need someone trained in construction accounting with highly developed skill sets in dozens of online and offline software, not just the basics of how to turn on QuickBooks and write a check.

Think of what it takes to manage your household expenses then multiply that by a factor of 10 then add in employees with all the drama and headaches they bring to your company!


Issues with your accounting?

Is it the Accounting Software or the lack of it (shoe box, file box, paperwork behind and under the truck seat, on the table or piles on the counter top, all which will work until you need actual reports for your annual State or Federal Taxes (IRS).

Data does not get into the Accounting System without help. Even software that downloads directly from the bank needs a little guidance. Common Questions: What Do I Do? Where Does It Go? It’s Only Receipts – How Hard Can It Be? I can do the bookkeeping myself, or I can hire the neighborhood kid because bookkeeping appears to be simple!

Answer: If the Accounting is so simple and easy why isn’t it already done?

Reality: Skilled bookkeepers and accountants know what to put where and in what order to put it. Documents can be an Asset, Income, Expense or a just a payment. Just because to paid something to someone does not make it an expense to the business. And just because you make a deposit into the bank does not make it income.

Of Course – Without good accounting; all government agencies can take the easy way and add up all the deposits and call it “Income” and they are not so generous with deductions because the more income you have, the more taxes you pay.

Is The Problem With The Accounting Software Or The Person Doing It?

Are You Frustrating Yourself With A Bad QuickBooks setup?

Do You Need To Be “The Expert” In All Things

Next Challenge: Should you be doing your accounting? Is this the highest and best use of your time? Of course, you know everything about every piece of paper you touch. Your brain will replay the details of each document which adds time and pain to entering the document.  

Simple Quiz: If You Had One More Productive Hour Every Day Which Task Has The Highest Return:

  • Entering in Material and Fuel slips in an Accounting System or spreadsheets?
  • Creating file folders for every Gas Station or Fast Food Location?
  • Meeting and Talking with, Prospects or Clients?
  • Being sure that your proposal and change orders are crisp and clear and at your fingertips when you need them?
  • Developing processes to know who is a good client for you? Click Here For The 80/20 Rule For Construction.
  • Finally, making certain the work on the job site is meeting expectations.

Things That You Or Your Key Staff Can Do Effectively:

  • Job locations are important – Massive Windshield Time costs money!
  • Embrace Technology. Electronic Time-cards are the standard, and they provide the added benefit is knowing where your staff is working. We recommend T-Sheets to use with your Accounting Software or a Stand Alone Product. With its built-in Customer Relationship Management System you can develop reports that are useful for decision-making. And the optional Dispatching Module can save time and money as well as keep track of your trucks, vans, and field workers.

Fast_Easy_Accounting_TSheets_ProAdvisor_To_Construction_Companies.pngOur Goal: Provide Quality Accounting And Consulting Services For Construction Contractors Like You!

We recognize that not everyone is a good fit to be an Outsourced Client. For us, the company must be located in the United States. Next, some companies by our definition may be too large or too complex.

We provide Accounting Services in a cloud environment. Contractors like you and other Professional Services related to construction are who we serve because we understand what you do, what you need, when you need it, how you need it and when you need it.

Our contractor clients range from the Weekend Warrior’s just starting out part time, Handyman, Specialty Trade Contractors, General Contractors to Builders with and without employees.  We help clients with in-house bookkeeping staff and those who need occasion help or consulting.

Does Everyone Understand The Problem?

  • What would you like for you Accounting System to be doing that it is not doing now?
  • Is the problem the Accounting Software (or lack of) or the person doing it?
  • The Hard Part – What Is The Solution?
  • Your company has “History” unless you a Brand New Company just starting out. To be able to help you I need to know about what has happened so far, no matter how messy or how little data you have.
  • The easiest way to know is to review your current Accounting System.
  • I will ask for the following: Your Personal and Company Contact Information including Name, Phone, Address, Tax ID #.  
    QuickBooks Online: Add sharie@fasteasyaccounting.com as an accountant to your account.
  • QuickBooks Desktop: Upload Backup Copy to our secure client portal. I will need the QuickBooks Version, Year, Admin User Name and Password.

Upload QuickBooks To Us

Your Turn - One Hour Free Consultation Is How We Determine “How We Can Help.” It’s Simple “I’m The Friendly Voice At The End of The Phone to Listen While You Clarify Your Thoughts.”  The chat includes some about yesterday, what’s happening now and what do you want for the future? Our Idea of Success is when in a contractor like you has money “Left Over” to do what you want to do with your life.  

Just a reminder – Your Construction Company does not have to be large for you to make a lot of money!

Enjoy Your Day

We Remove Contractor's Unique Paperwork Frustrations




For Construction Company Owners who do not need the full power of a QuickBooks for contractors and want 24/7 online access we offer Xero Accounting Online and we have custom setup for construction companies. Click Here For More.

This Is One More Example of how Fast Easy Accounting is helping construction company owners all across the USA including Alaska and Hawaii put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to people like you so stop missing out! Call Sharie 206-361-3950 or sharie@fasteasyaccounting.com and schedule your no charge one-hour consultation. 

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Profitable Contractors and Construction Company owners have known about the value of outsourced bookkeeping services and contractor coaching services like ours for a long time and now you know about it too!

Thank You For Reading This Far And I Hope You Understand we really do care about you and all contractors regardless of whether or not you ever hire our services.

Payroll, Taxes, Job Costing Fast Easy Accounting 206-361-3950

We Scan Your Receipts And Invoices link the appropriate transactions to QuickBooks or Xero Accounting Online depending on the construction accounting service you are using and provide ongoing Cloud Based Contractors Bookkeeping Services by accountants who understand construction.

Our Contractor Bookkeeping Services System Is A System

Contractors Bookkeeping Services

Thinking About Outsourcing Your Contractors Bookkeeping Services To Save Time And Money?

Click On The Button Below To Download A Free Guide 

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Business Process Management (BPM) For Contractors

Need Help Now?

Call Sharie 206-361-3950


Fast Easy Accounting Strategic Bookkeeping Services For Construction Companies

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We Are Xero Accounting Experts Specializing In Construction Bookkeeping Services


About The Author:

Sharie DeHart, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on how to manage the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. http://www.fasteasyaccounting.com/sharie-dehart/ 206-361-3950 or sharie@fasteasyaccounting.com

Topics: Contractors Bookkeeping Services

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