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    When Is It Income In QuickBooks?

    Posted by Randal DeHart on Tue, Oct 18, 2011

    The One Burning Question Contractors Want To Know:

    Show Me The Money! When money comes into the business at some point it turns into income which is one of the 5 Key Performance Reports successful contractors monitor on a regular basis.

    Money goes in and out of my business and I don't understand when it is income and when it is not!

    We have an instruction manual for our clients to help them understand our process and how it is used to help them get the most bang for their buck when working with us.

    One of the best parts of that manual is three simple diagrams which I have listed here beginning with Money In:


    The Diagram Below Shows Five Ways Money Comes In

    1. Job Deposit - Customer signs a contract and gives the contractor a down payment check - (Not Income)
    2. Invoice - Contractor sends customer an Invoice for the work done and the customer pays - (Income)
    3. Loans - Contractor, outside investors, banks loan money to the business - (Not Income)
    4. Refunds - Contractor returns unused material gets money back - (Not Income)
    5. Rebate - Contractor gets a rebate when buying a new truck - (Not Income)

    Money In Fast Easy Accounting



    The Diagram Below Shows Five Ways Money Goes Out

    1. Labor - Payroll and taxes because contractors can get more make good money with qualified labor - (Not Income)
    2. Material - Takes money to make money and you need material to build and repair things - (Not Income)
    3. Other - Costs you need to operate a mobile business like construction - (Not Income)
    4. Subcontractors - Do what you do best and outsource the rest - (Not Income)
    5. Overhead - Everything not directly related to field work - (Not Income)

     Money Out



    The Diagram Below Shows When It Is Income

      1. Invoice - The only time when money coming in is - (Income)
      2. Job Deposit - Applied to an Invoice the money is - (Income)
      3. Customer Payments - Applied to a complex Invoice it is - (Income)
    When Is It Income Fast Easy Accounting


    I hope this quick overview helps answers some of the questions you may have about construction bookkeeping and accounting. This diagram is intended for residential contractors. Commercial contractors Invoicing is a bit more complex

    If you enjoyed this you may want to review the 80/20 Rule and our Cash Flow Diagram

    Please leave a comment or contact us for more information regarding your specific questions

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    About The Author:

    Randal DeHart, PMP, QPA The Construction AccountantRandal DeHart, PMP, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. He is the leading expert in outsourced construction bookkeeping and accounting services for small construction companies across the USA. He is experienced as a Contractor, Project Management Professional, Construction Accountant, Intuit ProAdvisor and QuickBooks For Contractors Expert. This combination of experience and skill sets provides a unique perspective which allows him to see the world through the eyes of a contractor, Project Manager, Accountant and construction accountant. This quadruple understanding is what sets him apart from other Intuit ProAdvisors and accountants to the benefit of all of the construction contractors he serves across the USA. Visit http://www.fasteasyaccounting.com/randal-dehart/ to learn more.

    Topics: Cash Flow, QuickBooks For Contractors, General Contractor, 80 20 Rule

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