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Outsourced Contractors Bookkeeping Is It Worth it?

Posted by Randal DeHart on Mon, Oct 17, 2011

It Depends - Are You Proactive or Reactive?

  • Proactive Business Owners use management reports for strategic planning to optimize profit and growth
  • Reactive Business Owners wait until the taxes are filed to find out what happened and never plan ahead
  • Proactive Business Owners understand the value of construction bookkeeping and accounting
  • Reactive Business Owners know they can always find a cheap bookkeeper and think they are saving money.

Most construction companies do not have a qualified construction bookkeeper; instead they have is a low paid Level 2 data entry person stressed out to their maximum level of endurance trying to figure out how to do level 3 and level 4 tasks and completely unaware that Level 5 and Level 6 tasks even exist.

The problem is they don't know what they don't know. See The Four Levels of Learning. The good news is these bookkeepers have good intentions which mean they only do limited financial harm, most of the time.

The scary ones are the Bad Bookkeepers who are self-proclaimed "Wealth Prevention Tools" keeping business owners from making money! They are easy to spot because they love to argue with the business owner!

We know every type of bookkeeper because over the years we have:

  • Seen them operate in companies and in some cases be possible root causes for business failures
  • Heard them be-rate their bosses and companies at restaurants, seminars and networking events
  • Interviewed 100's of them for job openings in our firm and for our client's businesses

The stories we have heard would make you laugh, cry, gasp and in some cases leave you speechless!


The chart below represents the typical situation of Bookkeeping In-House

In House Bookkeeping Diagram


The System Is The Solution In 1991 we developed a Comprehensive Construction Bookkeeping System. Since then we have made thousands of improvements. It is continuously being improved, updated, innovated and enhanced. Having worked with contractors and seen 100's of QuickBooks files, met with lots of bankers, bonding companies, commercial insurance brokers in addition to our own experiences owning and operating construction businesses.

Having owned and operated several construction businesses over the past 30+ years we understand a thing or two about best practices when it comes to Construction Bookkeeping And Accounting and operating a profitable construction business. In 2004 our co-founder Randal DeHart passed the PMP (Project Management Professional) exam with an emphasis on systems engineering and process development which means the improvements to the system and faster and the focus is on delivering services that benefit you our client.

One Of The Keys To Success is intelligent delegation, relying on processes, not abdication, letting people do whatever they please. This means we have processes and procedures for how tasks are done, in what order similar to an assembly line. The table and diagram below shows how tasks are delegated to the lowest skill level and yet everything is reviewed by a competent accountant!


The Table And Diagram Below Demonstrate Our Unique System

Skill Level

Job Title

Payroll Cost


Level - 7

Business Planning Strategy

Extremely High


Level - 6

Financial Analyst

Very High


Level - 5

Systems Engineer



Level - 4




Level - 3




Level - 2

Data Entry



Level - 1

Paper Handling





Bookkeeping Outsourced To Fast Easy Accounting


If you would like to be able to see QuickBooks anytime day or night, including weekends and holidays 24 hours a day, 7 days a week contact us or Learn More

QuickBooks Desktop Version Online At FastEasyAccounting.com


Imagine Being Able To Push One Button And Have:

  • The Key Reports You Need:

  • Cash Report anytime YOU want it!

  • Receivables report anytime YOU want it!

  • Payables report anytime YOU want it!

  • Profit & Loss statement anytime YOU want it!

  • Balance Sheet report anytime YOU want it!

  • Job Costing report anytime YOU want it!

  • Estimates Vs Actuals report anytime YOU want it


Here Is What Else You Get:

  • Desktop Version of QuickBooks you can access from any internet connection


Screenshot Taken In Our Office In Lynnwood Washington

QuickBooks Runs On High-Speed Servers

In A Building With Armed Guards

And Highly Trained Technicians

QuickBooks Desktop Version FastEasyAccounting.com


QuickBooks file backed up every night on a secured server

English speaking, U.S. Based tech support for server support

We maintain and support your QuickBooks data file and reports

QuickBooks software maintenance updates are automatically applied


Your QuickBooks Command And Control Dashboard!

Paperless document system for storing, retrieving, printing and emailing

Microsoft Word is loaded on the server for your use

Microsoft Excel is loaded on the server for your use 


We Remove Contractor's Unique Paperwork Frustrations

For Construction Company Owners who do not need the full power of QuickBooks for contractors and want 24/7 online access we offer Xero Accounting Online and we have custom setup for construction companies. Click Here For More.

This Is One More Example of how Fast Easy Accounting is helping construction company owners all across the USA including Alaska and Hawaii put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to people like you so stop missing out! Call Sharie 206-361-3950 or sharie@fasteasyaccounting.com and schedule your no charge one-hour consultation.

accounting  consultation

Profitable Contractors and Construction Company owners have known about the value of outsourced bookkeeping services and contractor coaching services like ours for a long time and now you know about it too! 

We Scan Your Receipts And Invoices link the appropriate transactions to QuickBooks or Xero Accounting Online depending on the construction accounting service you are using and provide ongoing Cloud Based Contractors Bookkeeping Services by accountants who understand construction.

Our Contractor Bookkeeping Services System Is A System

Contractors Bookkeeping Services

Thinking About Outsourcing Your Contractors Bookkeeping Services To Save Time And Money?

Click On The Button Below To Download A Free Guide

Contractors Bookkeeping Services Guide >

Business Process Management (BPM) For Contractors

Need Help Now?

Call Sharie 206-361-3950


Fast Easy Accounting Strategic Bookkeeping Services For Construction Companies

Xero Outsourced Construction Accounting Services

QuickBooks Outsourced Construction Bookkeeping Services

We Are Xero Accounting Experts Specializing In Construction Bookkeeping Services

About The Author:

Randal DeHart, PMP, QPA The Construction AccountantRandal DeHart, PMP, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. He is the leading expert in outsourced construction bookkeeping and accounting services for small construction companies across the USA. He is experienced as a Contractor, Project Management Professional, Construction Accountant, Intuit ProAdvisor, QuickBooks For Contractors Expert and Xero Accounting Specialist. This combination of experience and skill sets provides a unique perspective which allows him to see the world through the eyes of a contractor, Project Manager, Accountant and construction accountant. This quadruple understanding is what sets him apart from other Intuit ProAdvisors and Xero accountants to the benefit of all of the construction contractors he serves across the USA. Visit http://www.fasteasyaccounting.com/randal-dehart/ to learn more.

Our Co-Founder Randal DeHart - Is a Certified PMP (Project Management Professional) with several years of construction project management experience. His expertise is construction accounting systems engineering and process development. His exhaustive study of several leading experts including the work of Dr. W. Edward Deming, Michael Gerber, Walter A. Shewhart, James Lewis and dozens of others was the foundation upon which our Construction Bookkeeping System is based and continues to evolve and improve. Check out our Contractor Success Map Podcast on iTunes and Follow Randal on Google+

Topics: Construction Bookkeeping, Outsourced bookkeeping, Accounting

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Outsourced Construction Accounting Services For Contractors All Across The U.S.A. By Fast Easy Accounting 206-361-3950

Serving Construction Contractors
Across The U.S.A
Including Alaska
And Hawaii

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