A Guide for Small Construction Business Owners (from Your Bookkeeper's Point of View)

As construction bookkeeping specialists, we spend a significant amount of time analyzing the numbers behind small construction businesses—everything from job costs to cash flow to profit margins. However, here's the truth most contractors don't hear enough: Your profitability starts before the job even begins.

Yes, it starts with the jobs you say yes to—and more importantly, the ones you should start saying no to. In this post, we'll break down what it means to attract the right jobs, how doing so can transform your business, and what practical steps you can take today to stop chasing work that doesn't serve you.

First, Why Most Contractors Struggle to Attract the Right Clients

Small contractors often accept every job that comes their way, especially when they're just starting or concerned about cash flow. But this creates several problems:

Low-paying work that barely covers your costs
Clients who delay payment or constantly push scope boundaries
Traveling too far for small, unprofitable jobs
A lack of consistency in your portfolio and referrals

If this sounds familiar, you're not alone. But this cycle drains your energy and your bank account. And it makes your bookkeeping a mess—because when job costs are unclear or inconsistent, it's hard to see which jobs made money and which didn't.

The Right Job: What Does That Actually Mean?

The "right" job looks a little different for every contractor, but here's a basic framework:

You're qualified and equipped to do it well
You can complete it profitably (based on your costs and ideal margin)
It fits within your service area
It aligns with the type of work you want to be known for
The client respects your time and process

When all five of these boxes are checked, it becomes easier to plan, price, and deliver the work, and you'll often get paid faster and with fewer headaches.

Why Your Bookkeeper Cares About the Jobs You Choose

From our side of the books, here's what we see when you start attracting better jobs:

Cleaner job costing data, because each project has a clear scope and budget
Healthier margins, because the client isn't nickel-and-diming you
Improved cash flow, because payments come in on time
More predictable expenses, so budgeting and forecasting become easier

That provides a solid financial foundation to build upon. So, how do we make that shift?

6 Ways to Start Attracting Better Jobs

1. Define Your Niche Clearly

Clients won't know what to hire you for unless you tell them—clearly and often. Specializing doesn't limit your options; it sharpens your value.

Do you focus on bathrooms, decks, additions, or full remodels?
Do you serve residential, commercial, or both types of clients?
Are your ideal jobs $5,000 or $50,000?

Once you define your sweet spot, you can market smarter and spend less time chasing the wrong leads.

2. Price Your Work with Confidence (Not Emotion)

One of the biggest mistakes we see is pricing based on "what you think the client can afford" instead of what the job costs you. That's how good contractors end up underpaid and overworked.

With proper job costing and an understanding of your overhead, you can create bids that are both competitive and profitable.

And here's the kicker: high-quality clients don't just want the cheapest quote—they want clarity and professionalism. Pricing with confidence attracts better clients.

3. Professional Estimates and Invoicing = Trust

Want to stand out from the competition without spending a dime on ads?

Use detailed, easy-to-read estimates with clear line items
Include terms, timelines, and payment schedules
Send professional invoices on time, every time

This builds trust right away—and clients are more likely to choose you over "Chuck in a truck," who scribbles an estimate on a notepad.

4. Use Photos, Reviews, and Referrals to Tell Your Story

People hire those they trust. And in construction, trust is often built through:

Before-and-after photos
Client testimonials
Word-of-mouth referrals

If you're not already collecting these, make it part of your post-job checklist. Ask happy clients for a quick review or permission to take a photo of them. Share success stories on social media and your website.

Your work speaks for itself—but only if people can see it.

5. Simplify Your Online Presence

You don't need a fancy website to get found—you need:

A Google Business Profile (with updated contact info and service area)
A few recent photos and reviews
A clear description of your services

This makes it easy for local clients to find and trust you. We've seen contractors double their inquiries just from a well-maintained Google listing.

6. Pre-Qualify Your Leads

Your time is valuable. Before driving out for a quote, ask a few key questions:

What's the project timeline?
What's your rough budget?
Have you worked with contractors before?
Is the property ready for work to begin?

These questions help you avoid tire-kickers and focus on serious leads.

How Bookkeeping Supports Better Marketing Decisions

Once you've improved your lead quality and project fit, your bookkeeping data becomes a valuable asset.

You'll start to see:

Which types of projects are your most profitable
Which areas or clients tend to pay faster
What marketing sources bring the best leads

This allows you to double down on what works—and stop wasting time and money on what doesn't.

The Payoff: Less Stress, Better Clients, Stronger Business

When you start attracting the right jobs:

You waste less time quoting projects that go nowhere
You gain consistency in your income and schedule
Your financial reports become easier to understand and use
You build a brand that clients want to refer and return to

It's not about doing more—it's about doing smarter.

Need Help Getting Clear on Your Numbers?

If you're unsure what your ideal job actually costs—or how to price it for profit—we can help.

As construction bookkeeping specialists, we don't just categorize expenses; we also ensure that they are accurately recorded and accounted for. We help you understand:

Job costing
Profit margins
Overhead
Cash flow

So you can build with confidence and say yes only to the jobs that grow your business, not drain it.

Do you need help setting up your job costing system or reviewing your project margins? Book a free consultation, and let's ensure your books are aligned with the type of work you want to do.

About The Author:

Norhalma Verzosa is a Certified Construction Marketing Professional and serves as the Web Administrator of Fast Easy Accounting, located in Lynnwood, WA. She holds a Bachelor's Degree in Psychology and is a Certified Internet Web Professional, with certifications in Site Development Associate, Google AdWords Search Advertising, and HubSpot Academy. She manages the entire web presence of Fast Easy Accounting using a variety of SaaS tools, including HubSpot, Teachable, Shopify, and WordPress.

OUTSOURCED ACCOUNTING FOR
THE BUSY CONTRACTOR
IN A MOBILE ENVIRONMENT

Download the Contractors APP today from the App Store or Android Store

Access Code: FEAHEROS

Click here to download the App on Android:

Click here to download the App on iOS:

Simply scan the QR code or search for ‘MyAccountants’ in the App Store and enter the Access code: FEAHEROS to utilize the powerful App features and capabilities and benefit from having our Construction Accounting App at your fingertips, 24/7."

PS: Even if you are not a Construction Contractor, you will find plenty of benefits in the app, so we invite you to download it, too! It's Free, so why not?